Wednesday, September 4, 2013

DiWednesday: Creating and Keeping Therapy Data in Google Drive


This is a techie DIY for this week.  A genius SLP in my district utilizes Google Drive for data tracking.  After playing around with this method, and falling in love with the simplicity and Earth-Friendlyness of it for attendance tracking, I just HAD to share it with you!  It has been a time and lifesaver for this multiple-building SLP!  Below are images and screenshots of the process.  Let me know if you have any questions or if I haven't explained something in great enough detail.  Click on any image to view a larger version.  I hope this helps some of you with keeping data... 











Other FAQ about this topic:
Q: Is this accessible on the iPad?
A: Yes, you can access this form or response form on your iPad for tracking on the go!

Q: Are google docs HIPAA compliant?
A: This answer is a little ambiguous.  I found a few articles that spell out some answers (Click here and Here) but I would caution you against using information such as DOB or SSN.  Other information, if you store it correctly (Security setting for you only to be able to view it!) then you should be safe with most information.

5 comments:

  1. Is Google Drive HIPAA compliant? I have heard from one person that it is, one person (at my school) that we have a server that keeps things private, and multiple people (including my school psych and another SLP who sent me a link) that it is not. What is your knowledge in this area?

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    1. I added a few links above in the FAQ section. I hope that helps, thanks for the question!

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  2. That a great idea! How would you tweak this for a group where the time and activity were the same, but comments/other were unique for each child?

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    1. I have each child entered separately. For a group, I enter the student, the date and time and the setting as "therapy room - group". I will write the activity and any notes in the boxes and press submit. Luckily, you can easily hit "back" and return to the form with all of the information still intact. From this, I simply change the student and data while all other information (date, time, activity, duration, etc.) remains the same. I press submit again and a separate entry is recorded for that student. I can do this as many times as necessary for each student in the group! It's very quick - I would say 1-3 minutes per group to enter all students and information into the form. It's the most in-depth attendance I've ever taken!

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  3. I love this and started using this the end of last school year! I look at my DATA results every other Friday to see if I need to refocus or restructure therapy for a student! This is also wonderful for when I'm going to meet with a parent... BAM wonderful visual graph! Also, I love it because it is fast and I have it ANYWHERE I GO! I have each child on a separate form. I place the form link in a favorites folder by the days/time I see them and open up all my windows for the day and have them lined up on the bottom. I also implanted a rating scale of their responses this year so I can rate their first 10 trials with more than a correct/incorrect/half point for a response with a cue. Now I can look back and see if they are independently correct, self correcting, 1 cue, multiple cues, approximation, no response, etc. I AM LOVING IT!!!!!!

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